Project Planning Coordinator

Job Responsibilities:

EverLife Home is seeking a regular full-time employee for the position of Project Planning Coordinator. The person in this position will coordinate job planning and estimating activities for residential remodeling projects. They will work closely with the Sales Manager and Project Manager to achieve signed contracts with homeowners and profitably delivered projects.
Key job functions will include the following:

Sales processing

  • Support the Sales Manager with closing construction contracts with clients
  • Prepare client meeting materials and “Killer Sales Proposals”
  • Prepare contract documentation for client signatures
  • Convert signed contracts into actionable projects by entering all project details into BuilderTrend

Plan and budget development

  • Facilitate plan development with architect/engineer/designer
  • Support client in selections process
  • Conduct accurate take offs of plans and write materials specifications, and obtain accurate quotes
  • Write, distribute and maintain accurate work orders for subcontractors
  • Schedule and facilitate on-site review meetings with subcontractors, and obtain their accurate quotes
  • Work with Project Manager to develop scope of work and company labor hours estimate and draft project schedule
  • Properly file all documentation for a project on our server, on BuilderTrend and in paper form (as needed)

Project facilitation

  • Attain client sign off on final selections and facilitate materials orders with Project Manager
  • Reconfirm all subcontractor work orders with Project Manager and subs
  • Monitor ongoing project costs to evaluate alignment of estimate to actual. Alert Project Manager to job cost results on an ongoing basis
  • Support Project Manager in the development of change orders when the scope of the project has changed
  • Work with Project Manager and Sales Manager to develop a job cost report at end of each project
  • Refine practices to increase project success, client satisfaction and margin
  • Establish job cost averages based on typical jobs over time for use in “speed estimating” for clients

Subcontractor relations

  • Work closely with our trade and subcontractor partners to involve them in the estimation process
  • Create clear, concise, and valid Scope of Work descriptions, along with plans, for Subs and suppliers to accurately provide estimates to us.

The ideal candidates will:

  • Have strong verbal and written communication skills
  • Display a positive/problem solving attitude at all times
  • Prioritize and manage many tasks in a logical, productive order of action
  • Possess robust organizing skills to track multiple moving parts of projects in planning and construction phase
  • Focus on accuracy and thoroughness of planning for a high-quality result and profit margin
  • Be attentive to customer service and satisfaction to achieve what the client desires in their home
  • Exhibit a tough work ethic and make progress on a task independently as well as with a team
  • Pursue knowledge in construction planning, estimating, job cost tracking and construction methodologies
  • Be professionally presentable at all times wearing clean and well-kept company uniform while at client sites or in client meetings
  • Seek out feedback and coaching, and be able to provide feedback and coaching to team members in a positive manner


  • 2 to 4 years of experience in residential remodeling or new home construction
  • High school diploma with 2-year or 4-year college degree in a related major such as architecture, design or construction management
  • Able to read plans, take accurate measurements, and understand scale conversions
  • Practiced at basic drafting—a plus if you are skilled at computer aided drafting and modeling (experience with Chief Architect a plus)
  • Proficient with basic math—algebra and geometry a must
  • Skilled with computers, internet-based programs and frequently used software including Excel, Word, Adobe Acrobat, Zoom and BuilderTrend
  • Legal to work in the United States
  • Maintain a valid driver’s license, automobile insurance and reliable transportation to access jobsites in a wide swath of the Portland Metro Area and Yamhill County
  • Practice key safety requirements while on job sites
  • Able to pass a pre-employment or random drug screening, and a non-smoker
  • This is a work from home position—need to be a self-starter, work efficiently and effectively on an independent basis


  • Competitive salary plus pay for performance, paid vacation and other benefits
  • Mileage re-imbursement for travel to job sites
  • We provide all tools necessary to complete tasks
  • Other benefits commensurate to experience and achievement of key goals

To Apply:

Please send resume with cover email expressing how you are the best candidate to